When I Work Team Scheduling

The "2021 Shortlist" application, recognized by Capterra, is a comprehensive scheduling and communication tool designed for shift-based workplaces. It offers a variety of features that are beneficial for both managers and employees, making it a popular choice among businesses.

For managers, the app provides an easy-to-use time clock for employees to clock in and out, as well as the ability to message staff individually or in groups. It also allows for efficient management of shift trades and time off requests, with the ability to view the entire staff schedule at any time and create a work calendar for planning purposes. Managers can also quickly alert staff of any changes or updates to the schedule and set messaging and scheduling permissions for easier management. Additionally, the app offers geofencing features to prevent "buddy punching," ensuring accurate time tracking.

Employees also benefit from the app, with the ability to clock in and out of shifts directly from the app and instantly trade shifts with coworkers. They can also view their work schedules from anywhere at any time and pick up extra hours with open shifts. The app also allows employees to check the work calendar to easily request time off and privately message coworkers 1:1 or in groups within the app. They can also easily see who is working which shifts.

When I Work, the company behind the app, prides itself on being employee-focused and exclusively designed for shift-based workplaces. They have 24/7/365 monitoring of their systems to ensure the safety and security of user data. The app offers a variety of features to improve team management, accountability, communication, and empowerment. These include onboarding new employees, approving time off requests, reviewing shift trades, and filling shifts in seconds. The app also allows for shift confirmation, mobile clock in, shift task lists, team task lists, and chat to ensure everyone is on the same page. Employees can also manage their availability, submit time-off requests, and collaborate on shift trades.

Other features of the app include one-click scheduling with Auto Scheduling, confident shift coverage with shift confirmations and notifications for swaps and drops, labor forecasting tools, and labor cost management with overtime alerts and reporting. The app also offers schedule enforcement to ensure employees are clocking in at the right time and location, as well as payroll integration and labor reports for efficient payroll processing and cost management.

The app's terms of use and privacy policy can be found on their website, and businesses can easily add the app to their Google Analytics account for easy management and tracking. With its user-friendly interface and comprehensive features, the "2021 Shortlist" app is a top choice for businesses looking to streamline their scheduling and communication processes.